Can We Create a Resignation Letter Online for Our Business?

It can become nerve-racking when resigning from a job for various obvious reasons. First, you need to find ways to break the news to your employer; then the colleagues’ announcement going around and the endless run of questions from your workmates wanting to know why you are leaving and where you are headed next. 

When you’ve made up your mind about resigning, it is good practice to navigate the path to the next venture with grace and professionalism. A smooth transition helps to leave a positive image for your manager to give referrals and make recommendations for you. Therefore, it is advisable to begin by issuing a notice of leave early in advance. 

Creating a resignation letter requires a few easy steps but can be challenging, especially for first-timers. However, that shouldn’t worry you as modern technology has in many ways improved our ways of doing things. You can search for samples and templates of such documents on the web to make your resignation a smooth ride. 

Online platforms like CocoSign have more than ten well-drafted templates of resignation letters for business to save you time and cost. They include immediate, one week, two weeks, board, church, e-mail, retirement, teacher, nursing, and more resignation notices. Even better, they are customizable, editable, downloadable, shareable, and allow digital signing. 

What is a Resignation Letter?

A resignation letter, also known as a notice of leave, is a concise, formal document to notify an employer that an individual no longer wishes to work in the given work settlement and wants to quit the job. You can get samples of resignation letters from CocoSign, usually submitted to the human resource department with provisions to make the resignation process pleasant.

The main purpose of the letter is to serve as a communication tool between employees and their supervising authorities and a formal way to announce your departure from the workplace. The document helps in leaving a job on good terms with your bosses’ and can help one settle financial and other outstanding issues with the company.  

What is the Importance of Resignation Letters?

Issuing a letter of leave to your employer gives way for a pleasant, linear resignation without ruining the relationship you had with your previous manager. It is vital to resign politely and have referrals for your next employment opportunity. The following are other purposes of a letter of resignation:

  • Ensures you leave your employer on good terms. 
  • Earns you the goodwill of your previous boss and can bring invaluable referrals when needed.
  • Allows you to manage and address your commitments and other relevant matters.
  • It lets you ask for any provisions during the resignation period.
  • Gives the employer time to find a replacement while you help with the transitioning process. 

Giving a verbal resignation notice may be enough, but it is better to ensure all your bases are covered and put in writing. A written document has many benefits and can save you in case any discrepancies arise in the future. 

How to Write a Letter of Resignation for a Business

When creating your resignation letter, it is recommended to keep it as simple, courteous, and professional as possible. You don’t have to mention your reasons for resigning, especially if it negatively reflects the organization. 

Instead, focus the letter’s content on thanking your employer for the knowledge and skills they helped you develop during your employment. It is good to avoid mentioning your new employer in your notice of leave. 

Resignation letters have a standard format of writing them, but the contents of the document are usually flexible and can get changed depending on the letter type. You need to abide by the following points:

  • Salutation: This is the greetings part at the start of the letter, usually directed to your employer, the recipient. You can make formal or informal decisions depending on how you relate to your manager and address the recipient clearly. 
  • Body: Here is where you put the main content of you leaving the job. It should be simple, easy to read, and states the reasons why you decided to quit. Include your expected date of the last working day, the worth of the experience gained as an employee, your information, and offer help to train your replacement. 
  • Closure: It is good to end your notice of leave by offering well wishes to your former boss and close the document by embedding your signature. 

Ensure to address your letter of quitting a job to your direct manager rather than the human resource team. Keep it short and straightforward without necessarily going into excessive details.  Use a positive, professional tone and avoid any negative language towards the company, boss, or colleagues. 

How to Issue a Notice of Leave

When it comes to delivering a letter of resignation, there are two available options. First, you can have it printed, so you hand it over to the manager when breaking the news to them in a face-to-face conversation. Alternatively, you can give verbal notice to your employer then follow it with an email including copies of both the HR department and your email address on the message to keep a record of the document being sent.  


Resignation letters play a crucial role when a person wants and has already decided to quit a job. The documents need to be written formally and concisely to ease the author’s resignation process. 

If you need to create a job resignation document but unsure about what to do, CocoSign has the solutions for you. The website hosts a massive collection of free templates of resignation letters, so you get to pick one that best fits your needs. 

The platform gives you the document’s structure, and you can customize it the way you want. Even better, CocoSign makes it easy and secure to insert your electronic signature on your business documents on the go to streamline your workflow. 




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